Meeting Minutes

Safe & Sane Parents Meeting

Wednesday October 7th, 2020

Agenda

1. Homecoming Week, October 12th – 15th

1. 1. Donations for SGA to decorate gym parking lot

      1. Safe & Sane purchased navy & gray inserts to decorate fence

      2. Need more donations, of navy & gray

         1. Bags of balloons

         2. Crepe Paper

         3. Pom-poms

         4. Solo cups, 12 oz

1. 1. Car Parade, Thursday October 15th

      1. Route Confirmed

      2. Urbana Fire Department to lead parade out of Urbana Community Park

      3. Traffic Assistance- Joanna to coordinate

      4. Invite Mini Hawks, Joanna to work with Kyle Boorstein

      5. Invite Neighborhood, Michele can post on all Urbana sites starting Friday 10/9

      6. All S&S Board Members encourage their students to attend, and invite their friends

1. 1. Senior T-shirt & Mask Pick-up, Monday October 12th: 3:30-5pm

      1. Safe & Sane have extra navy masks to sell

      2. School to set-up tents

1. 1. Create Spirit Week, different theme per day

      1. Encourage kids to share photos, which can be used in yearbook

      2. Daily themes to be shared by SGA

      3. Kids to share photos, which will be posted on IG: #UHSHoCo2020

1. 1. Follow-up Items for Car Parade

      1. Invite Frederick News Post: Michele

      2. Ask for volunteer photographer: Marcia Simpson

      3. Shirts sorted by size- done

      4. S&S to purchase gift cards for prizes

         1. Winners will be announced the following week

1. Raffle

   1. Planned date to begin: October 22nd

      1. Letter

      2. Link to online raffle

1. Safe & Sane Store: Planned date to reopen: November 12th

   1. Items to add

      1. Short-sleeve T-shirts

      2. Long-sleeve Shirts

      3. Sweat Pants

      4. Tumblers with reusable straws

      5. Ornaments, with personalization

1. Treasury Update

   1. $100 cash

   2. $8,890 in account (Missy is this right?)

1. Open Committee Chairs

- Silent Auction Coordinator

- Food and Beverage Coordinator

Safe & Sane Proposed Timeline

-September 15th: Shirt & Mask Sales

- October 12th: T-shirt and Mask Pick-up

- October 15th: Car Parade

- October 22nd: Raffle Kick-Off

- November 12th: Safe & Sane Store Reopen

- November: Signing Day

- November: Begin Vendor Letters

- January – March: Promote Silent Auction

- February: Available for a Fundraiser

- March: Silent Auction

- April: Sell 3-Pack Senior Yard Signs

- June: Graduation and Safe & Sane