Meeting Minutes
Safe & Sane Parents Meeting
Wednesday October 7th, 2020
Agenda
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Homecoming Week, October 12th – 15th
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Donations for SGA to decorate gym parking lot
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Safe & Sane purchased navy & gray inserts to decorate fence
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Need more donations, of navy & gray
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Bags of balloons
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Crepe Paper
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Pom-poms
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Solo cups, 12 oz
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Car Parade, Thursday October 15th
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Route Confirmed
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Urbana Fire Department to lead parade out of Urbana Community Park
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Traffic Assistance- Joanna to coordinate
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Invite Mini Hawks, Joanna to work with Kyle Boorstein
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Invite Neighborhood, Michele can post on all Urbana sites starting Friday 10/9
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All S&S Board Members encourage their students to attend, and invite their friends
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Senior T-shirt & Mask Pick-up, Monday October 12th: 3:30-5pm
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Safe & Sane have extra navy masks to sell
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School to set-up tents
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Create Spirit Week, different theme per day
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Encourage kids to share photos, which can be used in yearbook
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Daily themes to be shared by SGA
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Kids to share photos, which will be posted on IG: #UHSHoCo2020
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Follow-up Items for Car Parade
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Invite Frederick News Post: Michele
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Ask for volunteer photographer: Marcia Simpson
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Shirts sorted by size- done
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S&S to purchase gift cards for prizes
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Winners will be announced the following week
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Raffle
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Planned date to begin: October 22nd
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Letter
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Link to online raffle
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Safe & Sane Store: Planned date to reopen: November 12th
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Items to add
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Short-sleeve T-shirts
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Long-sleeve Shirts
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Sweat Pants
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Tumblers with reusable straws
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Ornaments, with personalization
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Treasury Update
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$100 cash
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$8,890 in account (Missy is this right?)
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Open Committee Chairs
- Silent Auction Coordinator
- Food and Beverage Coordinator
Safe & Sane Proposed Timeline
-September 15th: Shirt & Mask Sales
- October 12th: T-shirt and Mask Pick-up
- October 15th: Car Parade
- October 22nd: Raffle Kick-Off
- November 12th: Safe & Sane Store Reopen
- November: Signing Day
- November: Begin Vendor Letters
- January – March: Promote Silent Auction
- February: Available for a Fundraiser
- March: Silent Auction
- April: Sell 3-Pack Senior Yard Signs
- June: Graduation and Safe & Sane